evoerp
Sat, 20 Dec 2025 01:01:42 +0000
Accounting

Electronic Payments

Evo-ERP can process ACH payments by generating a file when processing a check run and uploading the file to your bank. In order to do this, there is some up-front work that needs to happen.

1. You need to get the bank account and routing information from your suppliers and enter it into AP-A Enter Vendors.

2. You need to get the email address that is to receive remittance advice and enter it as the ePay contact at the CO button in AP-A Enter Vendors.

3. You need to enter your bank information including Account number, Routing number, Immediate Origin Number, Immediate Origin Name and Immediate Destination Name given to you by your bank in AD-B Checking Accounts Defaults. Also indicate a starting number to be used as an internal “check number” for NACHA payments.

4. You can use AP-Y-C NACHA Upload and generate a sample file of a few checks from a previously processed check run to submit to your bank as a test. Of course this needs to be coordinated with the bank so it is only a test and payments are not actually processed. If the standard AP-Y-C NACHA Upload program does not work for your bank, ask them for the spec requirements and provide them to us and we can make a modified version of the program. We may have already done one for somebody else that meets your bank’s format). On the AP-Y-C NACHA Upload screen you are also prompted for a Company ID Number given to you by the bank.

5. Once the program works, go to AP Defaults and enter the program name on the left side where it says AP-H Export Program Name. If the standard program at AP-Y-C NACHA Upload worked, the name is T7APYC.RWN. If we had to make some changes then we provided you with a file with a different name.

6. In AP-A Enter Vendors there is a check box to designate a supplier as a NACHA vendor. Check that box for the suppliers that have the bank information entered and you want saved to the file.

7. In AP-E/F/G you can select the invoices to be paid without regard for whether the supplier gets a paper check or is uploaded. AP-H Print Checks is smart enough to check the setting on the supplier and if they are flagged for NACHA then the payment goes into the upload file and if they are not a paper check is printed.

8. Once the checks are processed you can use AP-Y-A Print Remittance Advice to submit remittance advice.