AD-C Accounts Payable Defaults
General Program Operation
Attach Notes from AP-A
If you choose to disable the Purchase Order feature to pull vendor notes entered in AP-A into sales orders, set to N. Blank or Y means that the feature is enabled.
Include Beg/End Balance in AP-G
If this is set to N then AP-G will only list the checks to be paid and not the checking account beginning and ending balances.
Remove Frgt & Tax from Discount (Y/N)
If this is Y then the calculated terms discount in AP-E and AP-H will exclude the freight and tax for invoices entered using AP-C
Default Search Key in AP-A Opening List
This controls the sort order of vendors on the AP-A opening list screen. Click Lookup and choose the desired index.
Print report for more than 13 invoices per check?
If set to Y, then AP-H will not void checks to list invoices when there are more than 13 invoices per check, but will print a report listing the invoices at the end of the check run.
Use Inv Date as Post Date in AP-B
If this is Y, then AP-B will pull the Invoice Date into the field for the suggested GL Post Date. If N or blank, today’s date will be suggested.
Print Check in English/Spanish (E/S)
If this is E or blank, the text of the check amount will print in English. If S then it will print in Spanish.
Use Job or Customer Code in AP-B (J/C)
J means that AP-B can associate a voucher with a Job Number as entered in SM-P-F. C means that vouchers can be associated with Customers.
Use Open Period Start Date in AP-B
Enter Y if you want AP-Bto use the Accounting Open Period Start date rather than the overall Open Period Start Date.
Prevent Creating new Vendors in AP-BAP-B
Enter Y to prevent the voucher program from creating vendors
AP-H Export Program Name
Enter the program name for AP-H to use for ACH Upload
AP-C Update Last Cost when changing priceAP-C
AP-C/AP-B Enable Vendor Invoice LinksY allows assigning linked documents to invoices. A will prompt when a link has not been assigned
AP-H ePay and ACH to use ACH numbersAP-H
Aging Periods (Periods 1-5)
You can establish up to five different aging periods, used when printing aging reports through AP-I. Defining these aging periods will allow you to view, sort, and print out invoices/vouchers that are over 30 days old, etc. The first aging period should always be set to 0 days in order to include all vendor invoices. These defaults can be changed on-the-fly when printing aging reports.